Books from the day you buy. Charter statements read for you. Every vendor, repair and replacement on the record. And every month measured against your pro forma — and against similar yachts.
QuickBooks records transactions. Yotty understands the boat — the charter manager, the season, the systems, the plan you bought her on, and what yachts like her earn. Here’s everything it does, beside QuickBooks and the yacht software you may have looked at. Tap a feature to watch a short video of how it works.
| Yotty | QuickBooks | LogYacht | Scyllastar | Sealogical | Boat apps | |
|---|---|---|---|---|---|---|
| Books & money | ||||||
| Books from purchase day | Double-entry books for each yacht from the day you buy her: P&L, balance sheet, cash or accrual | Books, but nothing about the yacht, the charter or the season | Expense lists and accounting report exports | General ledger; P&L and balance sheet not listed | Finance add-on, +$360 / vessel / month | ✕ |
| Charter manager statements | Upload the statement — it's read, categorized and posted to the right yacht, with the PDF attached | Key every line in by hand each month | ✕ | Receipt scanning | AI reads invoices | ✕ |
| Bills and invoices | Forward them to Yotty: vendor, amount, yacht and due date are read and filed, with a reminder before each is due | Enter each bill by hand | Receipt photos on expenses | Receipt scanning | Supplier invoices, Finance add-on | ✕ |
| Bank and charter-account reconciliation | Statement lines match the books automatically, and the balance with the charter manager ties to their statement | Bank feeds; the charter-manager balance is a spreadsheet | ✕ | Bank reconciliation | Bank reconciliation, Finance add-on | ✕ |
| Your QuickBooks history | Import the full journal and its attachments, then keep going in Yotty | — | ✕ | Migration from Excel | ✕ | ✕ |
| Performance vs your pro forma | Load the 5–6 year pro forma once; every month and year compares automatically | Export to a spreadsheet and rebuild it | ✕ | Budget vs actual | Budget vs actual, Finance add-on | ✕ |
| Charter revenue and APA | Gross, discount, commission and net to owner for every charter; APA kept separate and posted in one click | Journal entries by hand | APA tracking, Premium plan | ✓ | APA in Finance add-on | ✕ |
| Co-owners and shares | Statements split by ownership share, with read-only owner access | Manual allocation | ✕ | ✕ | ✕ | ✕ |
| Margin-loan interest | Each yacht carries only its share — by the principal it actually represents | Manually calculate and journal it | ✕ | ✕ | ✕ | ✕ |
| Yacht loans | Loan terms and schedule; every payment splits into interest and principal on its own | Journal every payment by hand | ✕ | ✕ | ✕ | ✕ |
| Vendors, yards and the charter company | Vendors tied to the yacht, their invoices, work orders, warranties, service history and 1099s | A vendor list with addresses | Address book | ✕ | Supplier invoices and purchase orders | ✕ |
| Tax package and K-1s | Schedule E / Form 8825 package, K-1 allocation by owner share and the 1099 vendor report, from the same books | Reports, then work it out by owner yourself | ✕ | ✕ | ✕ | ✕ |
| Owner time log for participation records | Log date, hours, activity and who — from the console or a phone — and keep a yearly record for your tax adviser (Yotty records the time; it doesn't decide tax treatment) | Not possible | ✕ | ✕ | ✕ | ✕ |
| Month close and audit trail | Close a month so nothing changes behind you; every change is logged with who made it and when | Closing date and audit log | ✕ | ✕ | Month-end close, Finance add-on | ✕ |
| Performance & value | ||||||
| Monthly owner report | Actual vs pro forma, work done and upcoming charters — sent automatically when the month closes | Build it yourself each month | ✕ | Monthly owner reports | ✕ | ✕ |
| What the yacht is worth | Estimated value from comparable listings, beside your purchase price and results | Not possible | ✕ | ✕ | ✕ | ✕ |
| How you compare to similar yachts | Filter and sort against anonymized yachts by builder, model, length, year and region | Not possible | ✕ | ✕ | ✕ | ✕ |
| Fleet analysis (managers) | Every yacht you manage side by side: revenue and cost per foot, margin, results since purchase | Reports by class | Consolidated fleet dashboard | Fleet dashboard | Fleet-wide operational reports | ✕ |
| Fleet pro forma analysis (managers) | Every yacht against its own plan, month by month, across the fleet | Not possible | ✕ | Budget vs actual per yacht | Budget vs actual, Finance add-on | ✕ |
| Boat & maintenance | ||||||
| Equipment inventory and service intervals | Built straight from your purchase documents: every system with hours, intervals and what is due | Not possible | ✓ | Inventory and planned maintenance; hours not listed | Equipment register and planned maintenance | Engine hours and reminders |
| Maintenance record for a sale | A dated, filterable log of every service, repair and replacement, linked to each component — recurring problems surface on their own | A box of receipts | Maintenance tasks | Maintenance agenda | Jobs and non-conformance reports | Maintenance history |
| Work orders and warranties | Warranties are checked before a work order goes out, so covered repairs go back to the maker | Not possible | ✕ | ✕ | Jobs; warranties not listed | ✕ |
| Refits and projects | Tasks, budgets and owner approvals for a refit or upgrade, with documents attached | A job or class, by hand | ✕ | ✕ | Jobs, yard periods and purchase orders | ✕ |
| Insurance policies | Hull, P&I and charter policies with coverages, renewal reminders and claims — declarations pages read automatically | Premiums only | ✕ | ✕ | Policies with expiry dates | Insurance details field |
| Insurance report for applications and renewals | One report for your broker or underwriter: particulars, policies, claims history and the up-to-date maintenance record | Not possible | ✕ | ✕ | ✕ | ✕ |
| Sale and listing package | Particulars, full inventory and the complete service history in one package for a broker, buyer or surveyor | Not possible | ✕ | ✕ | ✕ | Maintenance report |
| Charter calendar | Charters, owner weeks and yard time on one calendar, per yacht and across the fleet | Not possible | Premium plan | ✓ | ✓ | ✕ |
| Documents | Every contract, survey, statement and invoice stored privately and attached to its entry | Attachments to transactions | ✓ | ✓ | ✓ | Documents and photos |
| People & access | ||||||
| Your captain and crew | Log hours, service and defects from a phone — never see the money. Free | No access, or too much | Crew working hours; 1–3 users below Enterprise | ✓ | ✓ | Invite guests and tradespeople |
| Owner access | Each owner gets a read-only login to their yacht, statements and documents. Free | A paid user seat, or emailed reports | Public share links | Reports only, no owner login | ✕ | ✕ |
| Managers and assistants | Owners assign managers; managers delegate to assistants — free for them | Paid user seats | ✕ | Role-based users | Unlimited users | ✕ |
| Fleet view (managers) | Every yacht you manage in one place: service due, open items and results | Classes per yacht | ✓ | ✓ | ✓ | Multiple boats, no fleet view |
| Your own branded portal (managers) | Your name, logo and web address on Yotty; owner emails sent in your name | Not possible | Branded document exports, Enterprise | White-labelled owner reports | ✕ | ✕ |
| Your data, your call | Whoever subscribes owns the data. Export everything in one download, or request deletion | Export to spreadsheets | Report exports | ✕ | PDF and CSV reports | Backup and restore |
✓ Included Partly, or as a paid add-on ✕ Not offered or not listed on the product’s published feature and pricing pages. Checked November 9, 2026 on each product’s own site. Compare prices →
Drop in the charter manager's monthly statement, a yard invoice, a margin statement or the insurance declarations. Yotty reads it, codes each line to the right account and yacht, and keeps the source document attached to the entry — no retyping, nothing lost.
| Line | Account | Amount |
|---|---|---|
| Charter income — gross | 4010 | $21,400 |
| Management & booking fee | 5310 | ($6,420) |
| Turnaround labor & materials | 5815 | ($2,310) |
| Dockage & moorings | 5820 | ($1,350) |
| Diver & hull cleaning | 5850 | ($240) |
| Owed by manager | $11,080 |
Every engine, generator, watermaker, sail and electronics item is inventoried — built straight from your purchase documents — with hours, service intervals and what's due. Every repair and replacement is logged against the component it touched.
| Date | Component | Work |
|---|---|---|
| May 31 | Watermaker | Replacement HP pump |
| Oct 31 | Whole yacht | Service Recommissioning |
| Sep 30 | Bottom paint | Haul-out Antifoul |
| Due | Port engine | 250 h Oil & filters |
Load the original plan the yacht was bought on — five or six years, month by month. Yotty puts every recorded month beside it: charter revenue, discounts, commission, operating costs, operating net and financing, so you see exactly where the plan and the boat part ways.
| Year | Actual | Plan | Gap |
|---|---|---|---|
| Year 1 | $38,200 | $95,000 | ($56,800) |
| Year 2 | $102,500 | $95,000 | $7,500 |
| Year 3 (9 mo) | $71,900 | $80,400 | ($8,500) |
Opt in and your yacht joins Yotty's fleet benchmarks. You get to compare against every other opted-in yacht — filtered to your builder, model, length, model year and cruising region, and sorted by what matters: revenue per foot, cost per foot, operating margin, results against plan.
Illustration. Peers are shown only as class descriptors, and only in groups of three or more.
Your books and records stay with the people you invite. Fleet comparison is opt-in, anonymized and give-to-get.
Each yacht is visible only to its managers, co-owners and invited crew. Captains never see the money. Documents sit in private storage behind short-lived links; every change is logged.
Owners switch on comparison per yacht. Only summary results are pooled — revenue, costs, operating net, per-foot and vs pro forma — shown as "Vessel A, B, C" with builder, model, year, length and region.
Filtering runs on our servers and a group is shown only when at least three real vessels match, so no one can narrow it down to your boat. Opt out any time and your yacht leaves immediately.
Or from the start of any calendar year — your choice per yacht.
Builder, model, purchase date. Books open on the purchase month.
Import QuickBooks and its attachments, then bulk-upload statements and invoices.
Upload the pro forma — it's read into a multi-year budget you can adjust.
Co-owners see statements; captains log hours, service and defects.
Yotty gives owners and managers the financial picture QuickBooks never could — and the service record that pays off when it's time to sell.
Manager sign-in Owner & crew portal